Tag Archives: bills

COLLECT LIKE TASKS TOGETHER TO SAVE TIME

You need to pay the bills. I’m pretty sure you don’t sit down at your desk, pay one bill, then go and clean the toilet. Well, maybe you do. But probably you sit down and pay all the bills all at once, writing out the checks, stamping the envelopes and filing away the invoices.

Try using this system—it is a system—for other like tasks. For example:

Telephone calls.
Replying to emails
Running errands

There are two ways to clean a house. One way is one room at a time. It’s nice to have one room completely done. Another day, you do another room. But this is not the best system for saving time. For each room, you have to gather your equipment—vacuum cleaner, dust mop, dust rag, cleaning solution(s), high mop–and take them to the room. Then you have to put them all away. Next room, another day, repeat. What I do is vacuum the whole house one day (I also wash the kitchen floor that day). On another day, I dry mop the floors and dust. Another day, I clean the bathrooms and kitchen. Done on a regular schedule, everything remains clean enough for company.

There is something called mindfulness. For me this means paying attention to what you’re doing. Take stock every so often. Then see if you can figure out a better way to do the routine things you have to do every day, week, month, and year. This is a great way to get your life streamlined, leaving you time to do the things you enjoy the most.

Have you ever done this with a particular chore? Tell us about it in the comments. I love learning new tricks.

PAPER COMMAND CENTER

One idea for corralling paper clutter is a “paper command center.” Sounds impressive, doesn’t it? After I first saw the phrase, I decided to research it. Apparently most who talk about it mean a set of files on the work surface where you handle household paperwork. Maybe five or six files—one for each family member, one labeled “to file,” one for bills, one for medical and whatever else the person using the command center finds useful.

This means you have two sets of files: This small one near where you work, and another one, probably with the same labels, somewhere else.

This makes no sense to me. I would never have more than two pieces of paper, if that, in each file folder in this command center.

Here’s why. When I get the mail, I throw out the junk, start a pile for filing, and either handle right away what’s come in or put it in my inbox for later. I infrequently have more than two or three pieces of paper in my inbox. Before leaving my desk, I file the  daily mail that needs filing and check the inbox and handle anything there, and I’m done. This rarely, rarely takes me more than about twenty minutes (usually a lot less) after dinner.

Okay, I admit, I don’t get bills in the mail. Ours are all paid automatically, except for one credit card, and that’s because I pay it off every month, so using automatic bill pay wouldn’t work. But if I had bills, they would either be paid right away, or put in the in-box and paid once a week or twice a month, or monthly. I might make a file folder for them to put in my inbox, but I wouldn’t have a file folder for anything else in there.

I have a small envelop-sized filer for receipts—they’re filed by month.

When I come home from the doctor’s office, shopping, or whatever and have some paperwork in my purse, I simply file it away during my evening stint at the desk.

I don’t have children’s stuff from school to contend with anymore, but if I did, I’d go through what they bring home each day, either file it, put it on the fridge (art work), or handle any forms that need filling out and stick them right back in the backpack. Or make a note on a calendar or planner if it’s about an upcoming event. This could also wait for after dinner and shouldn’t add more than five or ten minutes to the whole enterprise.

Before you have two of anything, ask yourself, will it save me time? In this case, in my opinion, it won’t.